Library Board Meeting Minutes May 31, 2012

The meeting was called to order by President John Chapman at 4:35 p.m.  Present were Sharon Tans, Tammy Collins, Jacquie Bennett,Renny Ransbottom, Nancy Seibert, Director, Ryan Wieber and Strategic Planner Olga Holden.

The minutes of the April 19, 2012 meeting were approved with the correction of the spelling of company name Pfizer in the third paragraph.

Correspondence- Director Wieber received a letter from Arialink April 24 introducing their new company name, Zayo, which is Minneapolis based.

President Chapman introduced and welcomed Olga Holden, who will be working with the Board on a new Library Strategic Plan. 

Monthly reports were presented as follows:  Circulation report for April 2012, Operating Expenditures for

April 2012, Operating and Debt Revenue report for April 2012 and Treasurer’s report for April 30, 2012.  Brief discussion was also held on the recent report from the Allegan County Foundation.

Director Wieber reviewed his monthly Director’s report.  He attended the National Library Legislative
Day in Washington, DC on April 22-24.  The trip, organized by the Library of Michigan, was paid in a large part by Gale Group Publishers.  The Friends of the Library recently purchased an Ipod for the Children’s department and Brenda will use it in the program room.  The Friends also will be giving $3,640 toward the cost of the Summer Reading Program.  Their annual High School Scholarship was awarded to volunteer, Kelly Chui, this year.  Director Wieber will also be completing staff evaluations this week.  He is also updating staff job descriptions.  Notice has been received indicating our medical insurance costs will be increasing by 12%

in 2013.  Also, notice has been received that we will be receiving a bill in the amount of $7,400 from the county for 2009-11 due to Home Depot winning their Michigan Tax Tribunal Case covering the years of 2009-2012.  We will be collecting approximately $2,500 less for 2012 as well.  Director Wieber suggested we may want to begin planning for tribunal paybacks as a part of our normal annual budget.  On another note, Attorney Dick Butler has moved to a new law firm and Director Wieber recommends we continue to keep him as the Library legal counsel.

A motion to approve the monthly reports as presented was made by member Ransbottom, seconded by member Tans.  Motion carried.

Director Wieber reported the Summer Reading Program starts June 11 and Brenda is doing her usual great job.

Discussion was held on the Resolution to Acknowledge Conflict of Interest Statements, previous presented at the last meeting.  A motion was made by member Seibert to approve the Conflict of Interest Statements specifically regarding Board members Collins and Bennett as written, seconded by member Tans.  Motion carried.

2012 Budget Adjustments for January 1, 2012 to April 30, 2012, as recommended by Director Wieber, were discussed with a motion to approve by member Ransbottom, seconded by member Tans.  Motion carried.

Discussion was held on retaining Dick Butler as the Library Attorney since he has moved to the law firm of Bloomfield, Sluggett and Morgan.  A motion to retain him as Library legal counsel was made by member Tans, seconded by member Seibert.  Motion carried.

The next regular Board meeting will be held Thursday, June 21, 2012 at 4:30 p.m.

A motion to adjourn was made by member Tans, seconded by member Bennett.  Motion carried.  The meeting adjourned at 5:30 p.m.

Respectfully submitted,

Nancy Seibert, Secretary