Library Board Meeting Minutes April 19, 2012

The meeting was called to order by President John Chapman at 4:30 p.m.  Present were Renny Ransbottom, Jacquie Bennett, Tammy Collins, Nancy Seibert and Director, Ryan Wieber,  Sharon Tans was absent.

The minutes of the March 11, 2012 meeting were approved as read.

Correspondence – none, except the Library has received a grant in the amount of $1,000 from the Pizer Corporation due to Library volunteer Janie Bare and her many hours of work in the Library.  Member Seibert will send a thank you to her on behalf of the Board.

Monthly reports were presented as follows:  Circulation report for March 2012, Operating Expenditures for March 2012, Operating and Debt Revenue report for March 2012 and Treasurer’s report for March 31, 2012.

Mr. Wieber reviewed the Director’s report.  Staff member, Jessica Beattie, recently attended a Facebook seminar in Kalamazoo in which she learned information to make our site more effective especially in preparation for the creation of our new website.  Mr. Wieber also attended the MLA’s Director’s Summit in Bloomfield Township last week and found it very informative.  He also advised the Board that after last month’s meeting, member Ransbottom contacted the Michigan Association of School Boards to get recommendations for a qualified strategic planner, which information will be discussed later in this meeting.

A motion to approve the monthly reports as presented was made by member Collins, seconded by member Bennett.  Motion carried.

Mr. Wieber reported on programs – The recent “Spy On The Bus” program was a fantastic presentation by the 85 year old “Bus Lady.”  The Music/Movement Class Ms. Morris is putting on is going so great, she has had to hold three sessions due to the huge attendance.  This is for the preschool group.  May 2 the Michigan Maritime Museum will have an exhibit of the War of 1812, followed by on May 15---Early Radio Days, and

May 23---Music of Old . 

The Friends are setting up for their annual book sale, which starts April 20.  They still donate the $1,000 scholarship for Otsego Schools.

Up for discussion and vote is the new policies review—Conflict of Interest.  This is the second viewing.  Mr. Wieber will present it in its official form next month.  A motion to approve the Conflict of Interest Policy as proposed was made by member Collins, seconded by member Bennett.  Motion carried.

Discussion was held on the consideration of a Strategic Plan proposal as suggested by Mr. Wieber and member Ransbottom.  It was recommended to hire Olga Holden to facilitate and aid in the plan and accept her proposal in the amount of $2,850 (plus mileage).  Duties would include interacting with Board members, as well as a couple of strategic planning sessions off site.  This would possibly take place either in June, July or August and could involve week night/evening meetings.  Mr. Wieber and member Ransbottom will meet with her approximately the first of May to set more definite times and dates.  All Board members need to let Mr. Wieber know their schedules for June and July so the dates can be set.  Ms. Holden will also talk to each Board member as well as attending the May Board meeting.

A motion to approve the proposal to hire Olga Holden to help with the Strategic Planning Proposal was made by member Seibert, seconded by member Ransbottom.  Motion carried.

The next meeting will be held Thursday, May 31, 2012 at 4:30 p.m. (rescheduled from Thursday, May 17).

Other – Mr. Wieber presented a sample of a webpage template to show the possibilities for the Library’s new webpage.

Member Seibert commented on Custodian Steve Pegg’s suggestion to use a section of the back drain area for a children’s garden and possibly implementing the project into one of Children’s Librarian, Brenda Morris’s After School Programs.  Ms. Morris is considering it and the possible planting of sunflowers and small gourd pumpkins.  Students involved in the After School Program would be responsible for maintaining the garden with some supervision.  Drainage may be a problem depending on seasonal rains, but it would be worth a try at least once if it works into Mrs. Morris’s schedule.

A motion to adjourn was made by member Ransbottom, seconded by member Collins.  Motion carried.  The meeting was adjourned at 5:30 p.m.

Respectfully submitted,

Nancy Seibert, Secretary